DCPAA Procedure for Management of Speakers

In Archives by MIchael Quackenbush

DCPAA Procedures for Management of Speakers, July 2018

Guidelines for Management of Speakers/Presentations at DCPAA General Membership Meetings

It is up to the members of ARC to decide how much time a speaker/presentation can take at a General Membership Meeting. No speaker/presentation should take up more than half the meeting time unless the people in attendance vote to forego the other items on the agenda for the meeting.

The management of speakers/presentations at DCPAA General Membership Meetings fall into two categories and each will be managed according to the guidelines provided for that category:

Presentations Focused on Issues, Trainings, Reports. Mini-lessons, etc.

Issues addressed, trainings done, reports made, mini-lessons given, etc. must fall within the realm of the DCPAA Platform. No sales pitches or presentations done for the personal gain of the presenter are allowed.

Any speaker scheduled to present at a meeting will be given a copy of this guideline sheet along with the invitation form and bio form a minimum of one week before the meeting.

It is requested that a copy of any handouts to be provided by the speaker be submitted to ARC no later than three days before the meeting at which the presentation will take place.

Candidates Running for Office

Any candidate scheduled to present at a meeting will be given a copy of this guideline sheet along with the invitation form and bio form a minimum of one week before the meeting.

The management of candidate speakers as to how long a candidate will present and in what way will be determined by ARC and ARC shall make sure that the management of the candidates is fair, equal, and not partisan. It is not possible to have more than 3 candidates speak at a meeting. An example of a time frame that might be followed is:

# of Candidates Presentation Time Q & A Session Shared by the Candidates

1                                 5 minutes                                    10 minutes

2                                 5 minutes each                           15 minutes

3                                 5 minutes each                           20 minutes

More than three speakers will require the set up of a separate forum rather than a general

membership meeting to which candidates of any party should be invited.

Speakers/Presentations will be timed by a timekeeper. The speaker(s) will be provided with

cues by the timekeeper to let them know how much time they have left. At the one minute left

mark, the speaker will need to draw the presentation to a close.

During Question and Answer Sessions, questions need to be shared within a one minute time

frame. Answers will also be kept to one minute. Both speakers and attendees of the meeting

will remain respectful of each other and the rules for managing the speakers/presentations.